Meeting Cost Calculator 💸
Discover the true cost of your meetings and make them count. Calculate real-time meeting expenses based on attendees and average salaries. See cost per minute and projected annual costs for recurring meetings. Perfect for making data-driven decisions about meeting efficiency and organizational productivity.
How to Use
- Enter the number of people attending the meeting
- Input the average hourly salary for attendees (you can estimate or use company averages)
- Set the meeting duration in hours and minutes
- See the total cost update in real-time along with cost per minute
- If it's a recurring meeting, select the frequency to see projected annual costs
- Click "Copy Shareable Text" to share the results on social media or with your team
Frequently Asked Questions
How is the meeting cost calculated?
The cost is calculated by multiplying the number of attendees by their average hourly salary, then multiplying by the meeting duration in hours. For example: 8 people × $50/hour × 1 hour = $400.
What salary should I use?
Use the average hourly rate of meeting attendees. If unsure, estimate based on role (e.g., $40-60 for mid-level, $75-150 for senior/executive). Include fully-loaded costs (benefits, overhead) for more accurate calculations.
How are annual costs calculated?
Annual costs are projected based on frequency: daily = 260 meetings/year (52 weeks × 5 days), weekly = 52 meetings/year, monthly = 12 meetings/year. This helps you see the long-term impact of recurring meetings.
Why should I track meeting costs?
Understanding meeting costs helps organizations make better decisions about meeting frequency, duration, and necessity. It encourages more focused, efficient meetings and can save thousands of dollars annually by eliminating unnecessary meetings.